Radio Amateurs Old Timers Club

Privacy Policy

This privacy policy was ratified by the RAOTC committee in February 2026.
The full policy is published below and can also be downloaded in pdf form here.

RAOTC Privacy Policy

Who we are

Our objectives are to maintain the interest and original pioneer spirit of amateur radio, honour the history and heritage of our hobby, and encourage good fellowship amongst all radio amateurs

Our website address is: https://raotc.org.au.
Our contact email is: raotc@raotc.org.au. 
Our postal address is: RAOTC PO Box 107, Mentone VIC 3194 AUSTRALIA.

The Radio Amateurs Old Timers Club of Australia Inc (RAOTC) adopts the criterion of being licensed for 25 years as its entry point for Full Membership of the club. It does not imply that one must be of vast age, just licensed a long time.

Comments

We do not currently provide for comments on our website. If we do, a policy for the management of comments will be added to this document. Feedback is welcome and can be emailed to: raotc@raotc.org.au. 
Requests from members for posting information on this web site about functions or lunches should be sent to the email address above.

Media

No personal information is uploaded to this website about RAOTC members except that required to enable the Old Timers News download service [current and all previous editions of OTN]. This data does not include any address or other personal information.

Cookies

If you visit our website, we will set a temporary cookie to determine if your browser accepts cookies and assist us in combating spam. This cookie contains no personal data and is discarded when you close your browser. We do not use any tracking procedures or retain IP information other than that collected by our website statistics. Our website templates require you use cookies to enable some functions, otherwise some information may not be correctly displayed on your browser. Please note that we DO NOT post advertising for third parties on our website.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

Member database

We also maintain a Members Database which contains the basic information we need to communicate with you, such as name, address, email, and postal. This information is held by us in a secure system which is not connected to the website and is not accessible to others other than authorised committee members.
As a security policy, No personal data is stored on the RAOTC website other than basic information to verify members when downloading material directly from this web site [such as copies of OTN].

Membership application form

The membership application form available on the RAOTC website collects the personal information we need to determine if applicants meet the basic requirements and communicate with them. This information is not stored on the RAOTC website. The form is emailed directly to our office [or via the postal system] and then transferred to our database. Members can ask to see what information we hold about them, which is mostly what you send to us on the application form. A membership number and date of joining will be added once the application is approved, along with a unique download password for accessing the OTN download system.

How long we retain your data

For users that register on our website using our on line registration form, or by sending us a hard copy in the mail, we store that personal information you provide in your user profile on our member database. This data is NOT stored on line. Only authorised committee members can see, edit, change or delete your personal information. The original forms are archived in pdf form for audit purposes and verification/validation of member information.

Members who become unfinancial or resign from RAOTC are moved to a secondary database in case of that member becoming a member again. We also keep a database of “Silent Keys” – those members who have passed away. This is done so that we can acknowledge members passing in the next available edition of OTN. The personal record of that member will be marked for deletion once the acknowledgement has been made.

Who we share your data with

We do not share our membership data with anyone. If you request a password reset for your unique OTN download, this will be checked with the email address we have on file for you in order to verify that it is you making the request. Please ensure that we have a valid and current email address for you registered on our member database.

Third Parties

We do not give or sell your information to any third parties.

The Privacy Act 1988 (commonwealth)

The RAOTC generally follows the guidelines outlined in the Australian Privacy Principles (APP’s) included in the Privacy Act. 

However, the RAOTC is exempt from the APP’s and is not liable to provide any information to third parties requested under any Freedom of Information legislation.

Data Subject Rights

You have a right to access your information on our database. You can also request corrections to incorrect data. You may also request the deletion of data from our database subject to that data not being required for us to communicate with you or provide access to the various functions available from our web site. You may also request the deletion of your information on resignation from the RAOTC.

Breach Notification 

Any security breaches of data information will be posted on the RAOTC web site and followed up with emails to all members who have provided this information to the RAOTC. In the case of an individual breach, the member will be notified directly via email.

Contact Information for Privacy Concerns 

Any member who has privacy concerns can contact the RAOTC directly via the Administrative officer at raotc@raotc.org.au] or write to RAOTC at the P.O.Box listed at the top of this document.

RAOTC Committee
February 2026